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15 Aug 2014

Proc.Rc.No.25 State Level Monitoring Team visit to district in August

Proc.Rc.No. 25/SSA/T6/2014, Dated: 12.08.2014
Sub: SSA, Telangana State, Hyderabad - Pedagogy Wing - State Level Monitoring Team visit to district in August, 2014 - Reg.
All the District Educational Officers and the Project Officers of  SSA in the State are informed that as a part of the perfermance appraisal of schools, school complexes, MRCs, KGBVs and DPOs in th districts periodically, State Level monitoring Teams are constituted to visit all district in the State with 6-members in each team. Each team comprises three members from State and three personnel from the District as shown in annexure. Ther identified team members will visit the allotted district in two spells in first week /second week and third week of August. 2014. The list of Team Members in annexed.
The teams shall each allotted district for 3-days as mentioned below
(i) The 6-team member has to be divided into three sub-team. Each sub-team will be paired as one member from SPO/SCERT and the second member will be from the District.
(ii) In three days each team member has to cover at least 4 schools, one KGBV, one STC/Residential center for deprived children/worksite school/tranxit hostels, one MRC, One school complex.
(iii) They schould cover rural or interior schools covering all divisions.
(iv) The monitoring team members shall record their observations in the prescribed format designed by respective interventions. Addition sheets to be used to furnish detail information.
(v) Care shall be taken that the team members do not cover the schools covered earlier.
(vi) On the 3rd day, the monitoring team members should conduct a meeting with DEO, PO and Sectoral Officers of DPO and appraise the observations of the Team members on the functioning of schools, KGBVs, MRCs, School complexes, STCs and other centers.
Further the Monitoring team members shall also review the activities of the DPO undertaken in various sectors with a focus on the following interventions.
1) Coverage of OSC
2) Organizing a Review Meetings at District & Mandal Level
3) Distribution of uniforms and Textbooks
4) Academic Performance of Schools (Syllabus coverage, correction in the notebooks, F.A1, Record etc.)
5) Performance of KGBVs
6) Function of Madarasa & Urdu medium schools
7) Functioning of SMCs, and
8) Interaction with local body (Gram Panchayat Sarpanch etc)
Prior to the visit of the district, a preparatory meeting is scheduled with State level team members on 16th August, 2014 to brief the purpose of the monitoring teams and issues to be focused in the monitoring.
Subsequent to visit of the District, the State team members are requested to attend the meeting on 30th August, 2014 to appraise the performance of the Districts to the SPD, ASPD and concerned  Sectorial officers along with the detailed reports for further action. 
During the visit of State Monitoring teams, the DPOs are instructed to arrange the trasport and stay  arrangements for the visiting officers. The T.A. and DA of the visiting officers will be paid by SPO,  SSA. Whereas the team members accompanying the State team representing from the districts are requested to pay T.A and DA from the respective DPOs.
The Principal, IASE, Masab Tank, Hyderabad and Principals of DIETS in the state are requested to relieve
the identified Lecturers for the purpose of monitoring as per schedule (Enclosed).
Ther District Educational Officers in the state are requested to relieve the identified persons for purpose
of monitoring as per schedule (Enclosed).

For State Project Director


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